Friday, April 22, 2011

Information Rights Management-Office2003

In Microsoft Office 2003 we can secure our documents by restricting the access to the file. For this we need to install Windows Rights Management Client. It comes under Information Rights Management which helps prevent sensitive documents and - e-mail messages from being forwarded, edited or copied by unauthorized people.

Information Rights Management (IRM) in Microsoft Office 2003 is a new feature that allows individual authors to specify permission for who can access and use documents or e-mail messages, and helps prevent sensitive information from being printed, forwarded, or copied by unauthorized people. Once permission for a document or message has been restricted with this technology, the access and usage restrictions are enforced no matter where the information is, since the permission to access an e-mail message or a document are stored in the file itself.

IRM in Office 2003 helps corporations and knowledge workers address two fundamental needs:

    Restricted permission for sensitive information :   Most corporations today rely on firewalls, log-in security, and other network technologies to protect their sensitive intellectual property. The fundamental limitation of these technologies is that, once legitimate users have access to the information, they can share it with unauthorized people, potentially breaching security policies. IRM helps prevent the sensitive information itself from unauthorized access and reuse.

    Information privacy, control, and integrity :   Information workers often deal with confidential or sensitive information, relying on the discretion of others to keep sensitive materials in-house. IRM eliminates the temptation to forward, copy, or print confidential information by disabling those functions in documents and messages with restricted permission.


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